Too many spreadsheets
Attendance in one file, billing in another, inventory somewhere else - and no single source of truth.
- One system for core data
- Controlled edits + audit logs
- Reliable exports and reports
ERP & admin systems built around your workflows
ERP & Admin Systems that match real operations.
Codeloom Technologies builds custom ERP solutions for schools, institutes, hospitals and SMEs in India. Replace scattered spreadsheets with one clean system for people, billing, inventory, approvals and reporting - built for Jaipur, Jodhpur, Rajasthan and pan-India teams.
- HR, attendance, leaves, tasks and approvals
- Billing/collections, invoices, receipts and audit logs
- Dashboards, exports and reports for management and audits
Built for adoption: simple screens, role-based access, and clear reporting so your team actually uses it daily.
Module-first rollout
Start small, expand safely
Role-based access
Staff, admin, management
Cloud / on-prem options
Fit your constraints
Best fit
When a custom ERP makes sense.
Off-the-shelf software often fails because it doesn't match how your team actually works. A custom ERP is ideal when you need a clear workflow, reliable reports, and module control that fits your organisation.
Approvals are messy
Requests and approvals happen on WhatsApp or calls, but later nobody knows who approved what.
- Approval flows by role
- Status tracking (pending/approved/rejected)
- Accountability with logs
Reports are not trusted
When reports don't match reality, teams stop using the system and go back to manual work.
- Clean masters and validations
- Role-based access prevents mistakes
- Dashboards aligned to business questions
Multiple branches or teams
Different branches need consistent processes with central oversight.
- Branch-wise visibility
- Central admin controls
- Controlled permissions by team
Modules
Pick modules like building blocks.
We define a practical MVP (first rollout) and then expand modules once teams are comfortable. This avoids disruption and keeps adoption high.
HR & staff operations
Staff directory, attendance, leaves, shifts, roles and permissions.
- Role-based access control
- Attendance & leave workflows
- Payroll-ready exports (scope-based)
Billing & collections
Invoices, receipts, due tracking and audit trails for finance clarity.
- Plans, discounts and receipts
- Due tracking and reminders (scope-based)
- GST-ready reporting (scope-based)
Inventory & assets
Items, vendors, purchases, stock movement and reorder alerts.
- Stock in/out and transfers
- Purchase & vendor records
- Asset registers (scope-based)
Workflows & approvals
Requests, approvals, tasks, escalation and accountability logs.
- Multi-level approvals
- Status tracking and notes
- Audit trails for sensitive actions
Dashboards & reports
Management dashboards and exports that answer real business questions.
- Daily/weekly/monthly snapshots
- Drill-down reports by branch/team
- Excel/CSV exports
Notifications (optional)
Reminders and alerts for staff and admins (SMS/Email/WhatsApp integrations scope-based).
- Due reminders and approvals
- Low-stock alerts
- Activity notifications
Want a module plan before development?
Tell us your organisation type and daily workflows - we'll reply with a practical module list, rollout phases, and a quote range.
Use-cases
Built for institutes, healthcare and SMEs.
ERP needs differ by industry. We keep the foundation stable (users, roles, approvals, reporting) and tailor modules to your operations.
School / college ERP
Admissions, student records, attendance, fees, transport, library, exams and report cards - with student/parent access and admin controls.
Coaching / institute management
Batch management, inquiry handling, enrollments, fee schedules, attendance, test results and performance dashboards.
SME operations ERP
Sales orders, service workflows, inventory, approvals, HR and management reporting - designed to reduce day-to-day manual work.
Clinic / hospital admin systems
Front-desk workflows, billing, staff roles, inventory/pharmacy tracking (scope-based) and management dashboards for daily operations.
Multi-branch organisations
Branch-level access with central admin control, consistent reporting, and approvals that keep processes aligned.
Internal admin portals
Custom admin panels, dashboards and reporting portals for internal teams - when you need speed, clarity and accountability.
If you also need a public-facing website or mobile app connected to your ERP, we can build it under web development or app development, with secure APIs and role-based access.
Integrations
Connect what you already use.
Good ERPs don't force you to throw everything away. We integrate or migrate based on what's available: APIs, exports, or controlled data imports.
Excel / CSV migration
We can migrate staff, student/customer masters, opening balances, items, fees/plans and other structured data.
- Data validation before go-live
- Standard templates for clean imports
- Audit-friendly exports
API or export integrations
Where your current tools expose APIs or exports, we connect them to reduce duplicate work.
- Scheduled exports/imports (scope-based)
- API integrations (scope-based)
- Controlled data sync approaches
Email/SMS/WhatsApp alerts
Notifications for approvals, due reminders, attendance alerts and operational updates (integration scope-based).
- Email-based alerts
- SMS gateway integration (scope-based)
- WhatsApp templates (scope-based)
Security
Access control, audit trails, and safe operations.
An ERP holds sensitive data. We design security into the system with role-based permissions, audit trails and safe defaults.
Role-based access
Staff see only what they need - admins control what actions each role can take.
- Admin / manager / operator roles
- Module-based permissions
- Approval requirements for sensitive actions
Audit logs
Track important changes so disputes are easier to resolve and audits are simpler.
- Logs for critical updates
- Notes and reasons (scope-based)
- Exportable logs if needed
Backups & reliability
Backup strategy and safe releases to keep operations stable after go-live.
- Automated backups (deployment-based)
- Monitoring options
- Controlled update cycles
Process
From discovery to adoption.
We don't dump a huge system on day one. We pilot, train, and scale so teams adopt comfortably and data stays clean.
01
Process audit
We understand how work happens today, what breaks, and what teams need daily.
02
Module roadmap
We define the MVP modules first, then plan Phase 2 and Phase 3 improvements.
03
Build and pilot
We build modules, import starter data, and run a pilot with real usage to catch gaps early.
04
Go-live & iterate
Roll out to all users, monitor adoption, and refine workflows based on real feedback.
FAQs
Answers for ERP decisions.
Short, practical answers to common questions from principals, owners, managers and administrators.
What do you build under ERP and admin systems?
Custom ERP modules like HR and attendance, billing and collections, inventory, approvals and workflows, dashboards, reporting, and exports. We tailor the system to your day-to-day operations.
How long does an ERP rollout take?
A focused rollout with priority modules typically takes 8-12 weeks. Multi-branch rollouts or deep integrations can take longer. We share a realistic plan before starting.
Can you migrate data from Excel or old software?
Yes. We import structured data from Excel/CSV, and if your existing system provides exports or APIs, we can migrate key records while validating data before go-live.
Is it easy for non-technical staff?
Yes. We keep screens clean and workflows straightforward, then provide training for key users and simple guides so teams can work independently.
Can it work on mobile?
Yes. Most dashboards and admin flows are designed mobile-first. If you want a dedicated app for managers or parents/students, we can build one (scope-based).
Do you provide maintenance and upgrades?
Yes. We offer support plans for fixes, backups, monitoring options, and incremental improvements so the ERP stays stable and useful over time.
Ready to map your ERP modules?
Share your priorities and we will respond with a clean module plan, rollout timeline, and budget range.
Service areas: Jaipur, Jodhpur, Rajasthan and pan-India delivery. Remote onboarding available across India.